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Privacy policy

This website is owned and operated by the Early Intervention Foundation (EIF) – the Data Controller.

EIF is committed to being transparent about how it collects and uses personal information. This privacy policy explains how we use any personal information we collect about you when you use this website or any other EIF website, or online communications. 

Other EIF websites include the EIF Guidebook, Reducing Parental Conflict Hub, Early Childhood Services Hub and EIF Evaluation Hub, and any other subdomains of the EIF.org.uk web address that may be created from time to time.

Online communications include the EIF newsletter and updates mailing list, and online registrations for EIF events.

We collect information about you when you sign up to receive our newsletter or other updates.

We also collect information when you register to attend events organised by or involving EIF, or make an enquiry. The categories of information may include some or all of the following depending on the purpose: name, contact information, employer, job title, areas of professional interest, dietary requirements and accessibility needs.

Our websites use cookies for the purpose of tracking and analytics. The section on cookies below explains in more detail the data that these cookies capture.

We use your data to respond to your enquiry, or if you have subscribed to our newsletter, to keep you informed about EIF work, project updates, upcoming events and other matters. We may also contact you where we believe your professional expertise could be of help to our objectives.

When running an event, we will use your personal information to process your registration, and to contact you before, during or after the event. Our purposes include facilitating your attendance at the event, analysing attendance, providing event chairs and participants with information about the audience, and providing updates to you relating to the event. We may also send you a feedback survey by email.

If you register individuals other than yourself for the event, by doing so you warrant that you have permission to provide their personal information to EIF for the purposes and on the terms outlined in the event registration terms and conditions.

We use a number of data processors to help us keep in touch with you, manage events, and send surveys. These include:

  • Mailchimp, to send bulk email communications. You can read the Mailchimp privacy policy here.
  • Eventbrite, to take registrations for EIF events. You can read the Eventbrite privacy policy here.
  • SurveyMonkey, to send bulk email communications. You can read the SurveyMonkey privacy policy here.

We use website information to create reports about how our websites are being used and to help us to make decisions about future changes to website features and designs.

  • Find out more about cookies here.

When running an event, we will disclose your personal information to third parties who are essential to running that event, including the event venue and catering providers, and online bookings service provider, to the extent necessary to facilitate your attendance at the event and to fulfil our contractual obligations to you. We will disclose your name, job title and organisation information with other attendees via a published list. Where required to do so, we may disclose your personal information to partners and funders involved with that event.

With your explicit permission, we may share your name, job title, organisation and email address with selected third parties for marketing purposes, so they can inform you of benefits and goods or services which may be of interest to you.

EIF collects, stores and processes personal information in order to conduct its research, fundraising, events and communications activities. This includes processing data:

  • to identify and contact relevant stakeholders
  • to conduct research, including to issue calls for evidence or invite direct participation in research activities
  • to conduct surveys relating to early intervention or EIF activities
  • to request feedback on EIF activities
  • to conduct qualitative research
  • to provide newsletters and updates relating to EIF activities
  • to raise funds and secure contracts for work
  • to organise and promote events
  • to issue press releases and place media stories.

EIF has a legitimate interest in processing data in this way as it is integral to EIF’s charitable purpose and essential organisational functioning. It allows EIF to conduct effective research, inform relevant stakeholders, and secure funding.

Where personal data is collected directly through qualitative research, participating individuals will be asked for explicit consent for that data to be retained and used.

In other situations, EIF will be in a contractual relationship with you, for example, when you are registering to attend an event.

EIF stores all personal data safely and securely, and retains information for only as long as is deemed necessary for the purpose, or where there is a statutory requirement for us to retain the data. Broadly speaking, we won’t retain data for more than seven years after our last contact with you.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your duty to inform us of changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

Your rights in connection with personal information

Under certain circumstances, by law you have the right:

  • To request access to your personal information (commonly known as a ‘data subject access request’): This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • To request correction of the personal information that we hold about you: This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • To request erasure of your personal information: This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • To object to processing of your personal information where we are relying on a legitimate interest (or those of a third party), and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • To request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • To request the transfer of your personal information to another party.

If you wish to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us by email at datasecurity@eif.org.uk.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This is another appropriate security measure to ensure that personal information is not disclosed to any person who does not have the right to receive it.

Your right to withdraw consent 

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us by email at datasecurity@eif.org.uk. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

EIF operates in accordance with all relevant UK data protection laws. If you would like to find out more about these laws and how you could be affected beyond what is mentioned in this privacy policy, please visit the Information Commissioner’s Office (ICO).

EIF is registered with the ICO, reference number ZA013275.

If you have any specific questions about how EIF processes your data which are not answered here, or you would like to make a complaint about how we have managed your data, then please either write, call or email us via the details below.

Charlotte Razzell
Director of Finance & Resources
Early Intervention Foundation
10 Salamanca Place
London
SE1 7HB

Tel: +44 20 3542 2481 or email datasecurity@eif.org.uk

If you are not satisfied with our response to your enquiry then you can contact the Information Commissioner’s Office directly via the details on their website.

If you are under 18, please ensure that you obtain your parent/guardian’s consent beforehand whenever you provide personal information to EIF.

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. It is possible that some features of the website may not work as a result.

Google Analytics

We use Google Analytics to analyse the use of EIF websites. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available here.

Hotjar

We use Hotjar to analyse the use of EIF websites. Hotjar uses cookies and other technologies to collect data on users’ behaviour and devices. Hotjar stores this information in a pseudonymised user profile. Neither Hotjar nor we will ever use this information to identify individual users or to match it with further data on an individual user. Hotjar’s privacy policy is available here.

You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our websites and Hotjar’s use of tracking cookies on other websites by following this opt-out link.

Cookie Settings

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Our websites contains links to other websites. This privacy policy only applies to EIF websites, so when you visit other websites you should read their privacy policies.

For information on personal data in recruitment, please see our recruitment privacy notice.

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 11 June 2021.

Please contact us if you have any questions about our privacy policy or information we hold about you: